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The Outstanding Benefits Using Managed Print Services
Despite the importance of the printing department in any company, it's often an archaic under achiever that nobody likes to deal with, or more likely is dispersed around the organisation, there in fact being no printing department at all. But what can be done to improve matters? Well, rather than ignoring or postponing the problem, a business needs to find an affordable and efficient solution. Managed print services provide the positive changes a company demands.
When Managed Print Services are implemented, a company will find that it had a lot of issues with the use of existing equipment and personnel. They will find that the service allows the printers in the organisation capable of meeting their printing needs to exact specifications, no matter how complex.
Industry experts estimate that MPS can save over £140 a years per employee per year, which for a big organisation could be a huge saving. It also means your current printing budget is probably not very accurate, because you're not able to predict it with any degree of accuracy. With managed print services however, costs are easily calculated and accounted for.
Ask a random sample of employees what their least favorite aspect of the company they work for is, what area of operation causes the most frustration and is often the costliest and least productive, and the majority will say printing. You've got people and equipment that simply aren't able to produce your desired results, yet you're paying as if they were. This is simply too counterproductive to fit into any logical business model.
At the heart of managed print services is the remote management of the devices. This means that all of the printers, copiers and multifunction devices within your firm are monitored 24/7, removing the time consuming responsibility of controlling and managing the devices internally.
Key benefits are that ink and other consumables are automatically ordered and delivered just when you need them. Furthermore, many technical issues that are normally escalated can be fixed quickly and remotely.
Further benefits of MPS includes increased security around the production and management of documents, together with the provision of audit trails, privacy etc.
In short, a company should not be burdened by its print department, it should be dazzled by it. With managed print services, productivity goes up while overall costs go down.These are positive changes that every business can benefit from.